Approved by the Board of Directors March 2014
Charge
The Nominating Committee is responsible for nominating qualified individuals to serve as Directors of the Board and a Secretary to serve as an officer of the Association.
Composition
Not less than (45) days prior to the Annual Meeting, the President shall appoint members of the Committee to include up to ten (10) Regular Members, one of whom shall be the Immediate Past President and one of whom shall be another past president. At least seven (7) members shall have served on the previous year’s Nominating Committee. The Immediate Past President shall chair the Committee.
The Committee shall have the following responsibilities:
Nominate Regional Directors
Consistent with the Bylaws, the Nominating Committee shall annually select and submit to the Board the names of at least two (2) Regular Members to serve as candidates for Regional Director for those regions that will have Director vacancies. Once reviewed and ratified by the Board, the list will be presented to the Regular Members in the respective Regions for election. The candidate from each Region who receives the highest number of votes shall be elected.
Nominate At-Large Directors
Consistent with the Bylaws, the Nominating Committee shall annually submit the names of at least two (2) Regular Members for each available At-Large Director position to the Board for review and ratification. Once ratified by the Board, the list of nominees will be presented to the Regular Members for election. The five (5) candidates receiving the highest number of votes shall be elected.
Nominate Past President Director of the Board
Consistent with the Bylaws, the Nominating Committee shall nominate one Past President, in addition to the Immediate Past President, to serve on the Board. That individual’s name shall be presented to the Regular Members for election to the Past President Director Position.
Nominate Secretary
Consistent with the Bylaws, the Nominating Committee shall recommend up to two (2) candidates for the position of Secretary to the Board. The Board will review the list and if more than one candidate is recommended, the Board will select one (1) candidate to run for the position of Secretary. The name of the candidate recommended by the Board will be submitted to the Regular Members for the final vote.
Nominate Associate Directors
Each year, the Nominating Committee shall nominate a candidate to serve in each Associate Director position on the Board. The nominations will be reviewed and, if appropriate, ratified by the Board of Directors.
Nominate Allied Director/s
Each year, the Nominating Committee shall nominate a candidate to serve in the Allied Director position on the Board. The nominations will be reviewed and, if appropriate, ratified by the Board of Directors.
Support Vacant Positions
If a vacancy occurs on the Board for any reason, the Nominating Committee will identify up to two (2) candidates for the vacant position and present such names to the Board who shall elect one (1) of the candidates by majority vote to fill the unexpired term.
*Note: Most of the responsibilities for the Nominating Committee defined herin are bestowed by the Bylaws. Accordingly, no changes in responsibilities should be considered or made to this Charter unless they are assured to be in concert with the Bylaws.
Advise Candidates on “NPMA Spirit of Electioneering”
It is the sense of the NPMA Board of Directors that campaigning for board and officer positions is inconsistent with the spirit of volunteerism and is, accordingly, discouraged. Candidates for leadership positions will be made aware of the Board’s beliefs and wishes in this regard.
Timeline and Process
The Nominating Committee will identify well-qualified candidates through a carefully planned and communicated process designed to obtain influential, knowledgeable, and representative leadership from the organization.
The Committee shall use the following schedule to govern the nominating process. All dates should be considered “on or about” and used as a general guide. Dates may be modified if they fall over a weekend, due to inclement weather, or other considerations must be factored.
Key Dates for Election of Regional and At-Large Directors, Secretary, and Past President Member of the Board
Fall - Initial planning meeting of the Committee at PestWorld
Early January - List of nominations presented to the Board for comment and ratification
January 31 - Notice of Nominees Distributed to membership, soliciting write-in candidates
Mid-February - Names of write-in candidates must be received 15 days after list of nominees is distributed
March 15 - Official ballot distributed to voting members
April 15 - Ballots are due
Key Dates for Election of Associate and Allied Directors
April 20 - Names of recommended candidates are submitted to the Board
April 30 - Ballots are due from members of the Board
Key Dates for Announcement of New Directors and Commencement of Terms
May 15 - Election results are announced
July 1 - Terms for new officers and directors begin